Description

AURA’s Central Administrative Services group is seeking a Senior Billing Specialis t to support the day-to-day operations for a $170 million division. Requiring minimal supervision, this position is responsible for the full-cycle monthly billing process. The ideal candidate has significant experience in processing billing, according to various arrangements, utilizing Deltek Costpoint with a high degree of proficiency.

Essential Functions:

• Prepare billings for submissions to customers of various types of arrangements (i.e., cost reimbursable, firm-fixed-price, cost-plus-fixed-fee, fixed-fee, etc.)

• Maintain Deltek Costpoint project information according to contract invoicing and reporting requirements

• Resolve a variety of internal and external inquiries concerning billing status, billing discrepancies and collection issues in a timely and efficient manner

• Prepare, analyze, and reconcile schedules for accounts receivable and unbilled receivable

• Review aged receivables report and address outstanding receivable invoices over 30 days old, including collection inquiries

• Assist with the preparation of final/close-out invoices and reporting

• Ensure all billings are accurate and in compliance with applicable FAR, Uniform Guidance, internal processes, and other contractual requirements

• Ensure all billing and reporting deadlines are met

• Build, maintain and enhance cross-functional team relationships with Project Accounting, Contracts, Accounting, and other functional departments

• Assist in implementing processes and procedures that will improve efficiency and strengthen internal control

• Other duties as assigned.

Required Education/Experience/Skills/Abilities:

• Associates Degree; in lieu of a degree, 3-5 years of recent government contract billing experience

• Minimum 3-5years of billing experience in a non-profit and/or federal funded organization

• Experience adhering to the deadlines of a crisp month-end close schedule

• Experienced utilizing Microsoft Excel and the demonstrated ability to create useful analyses from raw data

• Organized multi-tasker that can prioritize multiple demands efficiently and effectively to always meet deadlines

• Detail-oriented professional with the ability to exercise sound judgement

• Ability to work independently as well as in a team environment, with little supervision.

• Strong and effective verbal and written communication skills with the ability to create clarity and provide timely responses to both internal and external customers

Preferred Education/Experience/Skills/Abilities:

• Bachelor’s Degree

• Experience working in a multi-cultural environment, in an international organization and/or in a high technology industry sector

• Working knowledge of the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), Federal Acquisition Regulation (FAR), and/or Cost Accounting Standards (CAS)

• Fluency in Spanish

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This work is mostly carried out in an office environment. Long periods of sitting may be required.

AURA offers a mix-model workspace (office & virtual) and stimulating environments for all.

We also offer an excellent benefits package and competitive salary. Highlights:

• Health Benefits – Start first on the month following hire

• Retirement Options:

• 401(a) Money Purchase Pension Plan / 10% Employer Contribution

• 403(b) / Your own retirement contribution

• Paid Time Off:

• Vacation / Accrual of up to 24 days per/yr.

• Paid Sick Leave / 8 hour per/mo.

• Holiday Time / 10 days per/yr.

And much more so please explore:

• Our benefits at: https://hr.aura-astronomy.org/employee-benefits-guide/

• All career opportunities through our website at: https://www.aura-astronomy.org/careers/

The position will remain open until it is filled. To be considered in the first round of reviews, please submit your application by April 15, 2024 .

• Please submit a cover letter and a CV or resume, PDF files preferred. Please name any attachments with the following format: Lastname Docname.

• Application documents that are not uploaded as part of the application may be sent to employment@aura-astronomy.org .

• Please enter 3 professional references in your application (references will only be contacted later in the recruitment process).

Veterans, disabled individuals or wounded warriors needing assistance with the employment process should request assistance at employment@aura-astronomy.org

The Association of Universities for Research in Astronomy (AURA) is a consortium of 49 US institutions and 3 international affiliates that operates world-class astronomical observatories for the National Science Foundation (https://www.nsf.gov/) and NASA (https://www.nasa.gov/) . AURA’s role is to establish, nurture, and promote public observatories and facilities that advance innovative astronomical research. In addition, AURA is deeply committed to public and educational outreach, and to diversity (https://www.aura-astronomy.org/diversity/) throughout the astronomical and scientific workforce. AURA carries out its role through its astronomical facilities.

As a recipient of U.S. Government funding, AURA is considered a government contractor and is subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA does not discriminate based on race, sex, color, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and/or any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below as well as the requests for self-identification are required pursuant to these regulations. We encourage your participation in meeting these federal reporting requirements which are included for protection and to assist us in our recordkeeping and reporting. Your responses are kept strictly confidential.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)