Accounts Payable Coordinator

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• Req #:R5520

• Facility Name:Cleveland, OH (Headquarters)

• Facility Address:20600 Emerald ParkwayCleveland, OH

• Job Type:Full time

• Posted Date:5/21/2024

Who is Oatey?

Since 1916, Oatey has provided reliable, high-quality products for the residential and commercial plumbing industries. Our purpose is to deliver quality, build trust and improve lives.

The Oatey family of companies are Oatey, Cherne, Keeney, Quick Drain, Hercules, Dearborn, GF Thompson, William H. Harvey, Masters, Contact, Belanger, and Lansas.

Our brands are synonymous with quality, integrity, and trust in the plumbing industry.

What we’re looking for…

This position is responsible for compiling amounts owed by the company to vendors, suppliers, or otherorganizations/individuals. Maintains all payment or other transaction records. Responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy.

Expectations & Accountabilities …

• Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system. Typically, items are emailed to AP invoice emails.

• Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s). Post invoices into accounting system on a daily and timely basis while ensuring invoices are coded to the correct GL accounts and cost centers.

• Research and troubleshoot invoices that were unable to transfer and post to the accounting system.

• Prepare and performs payment run, reviews for accuracy, obtains approval and sends payment files. This will include standard payment group and special runs such as commission or rebate groups.

• Reconcile vendor statements. Communicate with vendors to resolve account discrepancies and responds to vendor inquiries.

• Complete and process credit applications from vendors before routing to supervisor and provide Tax Exempt Forms as needed.

• Works closely with Purchasing to update changes in pricing and terms and respond to related questions.

• Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls.

• Compiles from Concur the employee expense reimbursements, books the expenses via journal entry and creates files used by Payroll. This is done both weekly and bi-weekly depending on the Oatey company being processed.

• Processes the company credit card statements to record the expense submitted through Concur and via spreadsheet, this includes reviewing the coding to ensure it is correct to the best of our ability and monitor to ensure it balances monthly.

• Maintains a group of vendors that take credit card payment outside of our normal process, this includes certain utilities. Downloading of invoices to load in AP Invoice workflow, once invoice is paid, entering the card info for payment on vendor website.

• Complete assigned account reconciliations as directed.

• Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor and as needed by the department/company.

What you’ll need to be successful…

• Demonstrated understanding of basic accounting practices and procedures.

• Computer skills: demonstrated proficiency in MS Excel, Word.

• One plus (1+) years full cycle AP in a fast paced, dynamic environment.

• Attention to detail, accuracy, and consistency of data entry.

• High School Diploma or GED required.

Qualifications that will set you apart

• Experience with ERP systems, SAP preferred.

• Experience with an AP Workflow system, OpenText/VIM preferred.

• Associate degree preferred.

At Oatey we are committed to help our Associates grow their career. Apply today and grow with Oatey!

Why Oatey?

• At Oatey, our purpose has always been to deliver quality, build trust and improve lives.

• We value Collaboration, Integrity, Respect, Courage, Leadership, and Excellence above all else.

• We embrace diversity, equity, and inclusion - acknowledging, valuing, and leveraging the unique experiences and perspectives of our associates.

• Our vision is to continue to grow as a market leader, to enrich the lives of our Associates, and to foster an inclusive environment in every regard.

• Our purpose, mission, and vision are not possible without the right people, and we are committed to fostering an inclusive, engaging, and rewarding environment for our Associates.

• Oatey has a total rewards philosophy which encompasses compensation, benefits, work-life effectiveness, recognition, performance management, tuition reimbursement, mental health wellness, and talent development.

Oatey Total Rewards

• Unlimited time off for salaried Associates

• Short-Term and Long-Term Disability income protection coverage at no cost to associates

• Paid Maternity and Paid Parental Leave

• Annual Cash Profit Sharing (discretionary)

• Health Insurance for our associates’ averages $100 or less a month (single coverage)

• Generous benefits including up to $2,880 company contribution to Health Savings Account

• 401(k) with a 5% company match

• Tuition reimbursement in an environment that encourages advancement

• Associate well-being benefits including CALM App and robust EAP offering

• Recognized for our commitment to diversity, equity, and inclusion

Equal Opportunity Employer

The Oatey family of companies are an equal opportunity employer committed to Diversity, Equity, and Inclusion. We recruit, employ, promote, and offer competitive pay for all jobs without regard to race, color, creed, religion, sex, age, national origin, disability, sexual orientation, or any other characteristic protected by law.