JOB TITLE: ADMINISTRATIVE GENERALIST COORDINATOR

DEPARTMENT: JUDD LEIGHTON SCHOOL OF BUSINESS AND ECONOMICS

SALARY: $32,531.20 - $39,000.00

GENERAL DUTIES AND RESPONSIBILITIES:

Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow. Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services. Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail. Purchases and maintains office supplies and equipment, as well as budget expense control. May allocates tasks and assignments to lower-level appointed staff and monitors their performance. May be part of a team to select and train other staff. May work on office projects engaging others to collaborate and accountable to see through to completion. May perform other duties related to maintaining an internal website and/or working with social media.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Provides administrative support for the Head of the Judd Leighton School of Business and Economics, faculty, committees, and school centers. Help the Head of the Business School with correspondence, scheduling, and collecting/archiving information and documents. Prepares, collects, uploads, and analyzes the Schools data for various internal reports. Maintains business school foundation and cash accounts and makes appropriate expenditures and budget transfers. Responsible for duties related to onboarding new faculty, supporting search and screen processes, completing hiring paperwork, and maintaining/updating the new faculty handbook. Processes all required paperwork for all full-time faculty and staff and manages labor certification for international faculty. Takes minutes at all executive committee and faculty meetings. Maintains faculty annual performance evaluation data/documents and faculty annual excellence awards. Maintains the highest level of confidentiality. Manages and updates Teams/Network drives for the unit. Coordinates Schools website changes. Manages the Schools Social Media Promotions and postings. Maintains, collects, analyzes, and summarizes data for accreditation surveys and reports. Coordinates the schedules, travel, and reimbursements for accreditation visits.

QUALIFICATIONS:

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

High School Diploma or equivalent (such as HSED or GED) required Bachelors Degree preferred 4 or more years of relevant experience required

REQUIRED SKILLS:

Proficient in English written and verbal communication skills Effective interpersonal skills Excellent organizational skills Demonstrated ability to maintain confidential information Demonstrates excellent judgment and decision-making skills Maintains a high degree of professionalism Ability to simultaneously handle multiple priorities Demonstrated time management and priority setting skills Ability to lead/manage others

PREFERRED SKILLS:

Proficiency in Web-based applications, office productivity software, and experience with financial information systems. Ability and willingness to learn new technology.

APPLICATION REQUIREMENTS:

1) To be considered for this position, you must submit a resume at the time of application. 2) Deadline for application is May 20, 2024. Apply at: https://jobs.iu.edu