TITLE

Chief of Staff to the Mayor

OPEN DATE

5/7/2024

FULL-TIME/PART-TIME

Full-Time

EXEMPT/NON-EXEMPT

Exempt

BARGAINING / NON-BARGAINING

Non-Bargaining

DIVISION

Mayor's Office

LOCATION

Mayor's Office

REPORTS TO

Mayor

SCHEDULE

Monday-Friday, 8:00 am-5:00 pm.; evening and weekend work may be necessary.

PAY RATE

Salary Range: $100,000 to $107,000 annually

DESCRIPTION

POSITION SUMMARY: Supports the Mayor and Department Heads in the planning, directing, coordinating, and evaluating the overall operations of the City. Acts as liaison to City Council, constituents, business leaders, and City staff. He/she also engages external stakeholders to advance the Mayor's initiatives. SUPERVISION EXERCISED: Department Heads and/or office staff, as delegated by the Mayor.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Partner with Deputy Chief of Staff in leadership of operations in the City to support the Mayor's vision and goals. Improve internal systems to serve residents better with an eye toward future budget realities. Build and maintain strong relationships with the community. Coach, mentor, and collaborate with department heads regarding strategic decisions and plans to ensure the Mayor's policies and objectives are successfully implemented. Share in knowledge dissemination, reporting, and communications. Represent the Mayor and the City of South Bend at meetings and events. Uphold City values of Excellence, Accountability, Innovation, Inclusion and Empowerment

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs other duties and assumes other responsibilities as apparent or as delegated.

EDUCATION / QUALIFICATIONS: Bachelor Degree in Public Administration, Business Management, Communications, History, Government, Social Studies, or other related field required. Advanced Degree preferred. Minimum three years of management, political, communications, policy, or other related experience. Public sector experience a plus.

KNOWLEDGE SKILLS AND ABILITIES: Outstanding communication and interpersonal skills. Demonstrated ability to build and maintain effective working relationships with a diverse group of individuals. Well-honed people management skills, poised and capable of gaining trust while influencing positive organizational outcomes. Demonstrated ability to work with efficiency, flexibility, humility, and good humor. Experience in project management including data gathering and analysis, formulation of plans, and overall management of major initiatives. Analytic decision maker who is action oriented, diplomatic, and persuasive. Commitment to excellence, innovation, and data-driven evaluation. Ability to manage and adapt to ambiguity and conflicting priorities in a public office environment.

CERTIFICATES, LICENSE, REGISTRATION: Valid United States Driver's License if required to drive a City vehicle.

EQUIPMENT: Desktop and laptop computer, landline and cellular; facsimile machine; copier; and scanner.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.

WORK ENVIRONMENT: Work is performed in office setting, with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate in the office and may be quiet to loud in the field. Exposure to adverse weather conditio s such as cold or heat may prevail in situations involving outside meeting engagements. Entire office is smoke-free.

POSITION REQUIREMENTS

REQUIRED

Pre-employment Drug Screen Comprehensive Background Check

ABOUT THE ORGANIZATION

South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.

EOE STATEMENT

EOE/ADA Statement

The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer, Michael Schmidt, at legaldept@southbendin.gov and Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

The City of South Bend seeks to attract, de